How to Update Your RFP
Click on the 'Action' dropdown in the top right-hand corner of your RFP to begin making updates.
If you need to edit criteria that could impact availability or rates (event dates, room counts, food and beverage, event space, etc.) click Edit
You'll see this pop up to confirm you would like to make program changes to this RFP, please acknowledge the pop up (toggle) to confirm you would like to edit.
Important Note: You must resend the updated RFP so that industry contacts and the associated hotels receive the new details, the edit can't be reversed.
Tip: You may remove one or more hotels from the 'Send RFP' tab before you send the updated RFP
Any hotels that have been removed will no longer be displayed in reports, so make sure you run reports first if you need to keep a record that those hotels were originally included.
You do not need to edit the RFP to add additional hotels, update industry contacts, update program information, or to add attachments!
What happens to the the proposals I received when I update my RFP?
Depending on the update you make to your RFP, hotels may or may not be required to update their proposals to reflect their updated requests. (See list below)
Hotels will be required to respond again when you've edited specific criteria that could impact availability or rates for your proposal such as:
Event dates
Room counts
Food and beverage
Event space
Hotels will NOT be required to respond again to your updated RFP when you make the following edits:
Proposals Due Date
Decision/Proposal Selection Date
Additional hotels
Program information
Contacts
Questions
Concessions
Attachments
Need help making edits to an RFP or tracking responses after an update?
Our support team is happy to assist! Please reach out via chat for the fastest response, 8am-8pm EST, M-F.