Once your RFP has been sent to hotels, you can still make updates — but there are a few important things to understand about how the process works before you dive in.
Before You Start Editing: The "Edit RFP" Pop-Up
When you click Edit on a submitted RFP, a confirmation pop-up will appear before you enter edit mode. It asks you to confirm what type of change you're making and that if you proceed you will need to send the update out to hotels/contacts again.
Here's what the pop-up is telling you:
⚠️ Use this option only if you're changing details that would affect space, rates, or booking dates.
There is a toggle in the pop-up labeled: "I need to edit specific criteria including event dates, room counts, event space, food and beverage, questions, and concessions."
Toggle OFF (default): Use this when you're just adding hotels, adding industry contacts, or making other changes that don't affect space or room availability (alternate date settings). Hotels will not be required to update and resubmit their proposals.
Toggle ON: Use this when changing event dates, room counts, event space, F&B, questions, or concessions. This will require you to resend and hotels to update their proposals accordingly. Use this option only when necessary — it resets hotel response statuses back to new until they submit again.
Why Your Changes Aren't Visible to Hotels Until You Resend
Your RFP is the source of truth for every hotel on your list. Until you republish it, hotels are working off the version they originally received. Changes saved in edit mode exist only on your end until the RFP is sent out again.
There is no way to silently update the RFP on the hotel side. If you want a hotel to see your changes, they need to receive the updated version.
"Can I send the update to only some hotels?"
No — when you resend, the updated RFP goes to all hotels currently on your list. You cannot selectively exclude hotels from receiving the update without removing them from the RFP. If a hotel is on your RFP, they'll receive it when you republish.
Accidentally Entered Edit Mode?
If you clicked Edit but didn't intend to make any changes, here's what matters: did you change anything, even a single field?
If no fields were changed: Contact HopSkip support. We can reset your RFP back to its previous status without you needing to resend — hotels will see no difference on their end.
If any field was changed, even unintentionally, the RFP will need to be republished before it returns to active status. There is no undo once a field has been modified. Hotels won't be able to respond while the RFP is in edit mode, so the sooner you resend (or reach out to us), the better.
If you're not sure whether anything changed, reach out to support and we can check on our end before you take any action.
💡A Few Other Things to Know
Response due date: When editing a live RFP, the system requires the response due date to be at least 4 business days from the current date. If your original due date is now in the past or too close, you'll see a validation error on the General tab. You'll need to update this date before you can resend.
Hotels in "Awaiting Reply" status: When you resend an updated RFP using the toggle-on option, hotels that had already responded will be moved back to Awaiting Reply status. They'll see the updated RFP when they open it and can click 'submit' again on their response- we save all of the previous fields they entered so they're only changing the field you updated to make it as easy as possible for them! .
Room blocks: If you shifted your room block dates but kept the same number of nights and the same pattern, you're generally fine — the system will carry that over without requiring you to manually rebuild each block.
Need help editing your RFP or stuck in edit mode?
Reach out via chat for the fastest response, 8am–8pm EST, M–F.