When submitting a proposal, you'll be asked to enter several tax, fee, and rate fields. Here's what each one means and how it's used.
Guestroom Fees
Resort/Amenity Fee ($)
A flat per-night fee some hotels charge guests for property amenities (pool, gym, Wi-Fi, etc.), separate from the room rate. Enter the dollar amount per room, per night. Leave blank if your property doesn't charge one.
Room Tax (%)
The government-imposed tax applied to the guestroom rate (state/local occupancy or lodging tax). Enter as a percentage.
MAT (%)
Municipal Accommodations Tax — an additional local tax some jurisdictions apply on top of standard room tax. Enter as a percentage if applicable to your property's location. This field can be removed if it doesn't apply.
Adding Custom Taxes & Fees
+ Add New
If your property charges a tax or fee that isn't covered by the standard fields (Resort/Amenity Fee, Room Tax, MAT), use Add New to create a custom line item.
You'll name the fee and enter it as either a flat dollar amount or a percentage.
Once added, it behaves the same as the built-in fields: it's applied to guestroom charges for this proposal and factored into the total cost shown to the planner.
Use this for anything unique to your property or market — a state-specific tax, a resort assessment fee not covered by "Resort/Amenity Fee," etc. — rather than folding it into an existing field where it could misrepresent what the charge actually is.
Event Space Taxes
Service Charge (%)
The mandatory charge added to food & beverage and/or event space costs, typically distributed to service staff. Enter as a percentage.
Service Tax (%)
The tax applied specifically to the service charge, where required by local law.
F&B Tax (%)
The tax rate applied to food and beverage charges.
Room Rental Tax (%)
The tax rate applied to event space/room rental charges.
Why these are separate: Service charge, service tax, F&B tax, and room rental tax can differ by jurisdiction and by charge type. Entering them individually lets the system calculate an accurate F&B Estimate for the planner rather than a rough bundled number.
Rates
F&B Min. Rate ($)
The minimum food & beverage spend required to hold the event space for the date range in question.
Room Rental Rate ($)
The flat rental fee charged for the event space itself, independent of F&B spend.
Event Space on Hold?
Indicates whether this is your first, second, etc. option on hold for the space — relevant when a venue is holding the same space for multiple inquiries.
Group Terms
Rebate Per Room Night ($)
An amount paid back per room night booked, if your property offers this as a group incentive.
Commission Rate (%)
The commission percentage paid on the booking, if applicable.
F&B Estimate: This is calculated automatically from your Rates and Tax entries above — it's not a field you fill in directly. If the estimate looks off, double-check that your Service Charge, Service Tax, F&B Tax, and F&B Min. Rate are entered correctly, since all four feed into that number.