What You’ll Learn:
How to locate your proposal details page
How to review proposal content and activity history
How to take the next steps (e.g., add internal proposal notes, compare proposals, shortlist the hotel, etc.)
Who’s This For:
Meeting and Event Planners managing RFPs and reviewing hotel proposals in Hopskip.
Overview:
Each hotel’s Proposal includes all critical information about its offer, including dates, contacts, financials, activity history, comments, and action buttons.
You can use this page to make informed decisions and organize your event sourcing.
Navigating to Proposal Details:
Navigate to your Proposal Tracker or RFP dashboard.
Click on the View Proposal button to open the Proposal Details page.
Example of a proposal listed in the Proposal Tracker with the “View Proposal” button.
Top of the Proposal Details page with key actions and navigation tabs.
What’s Included on the Proposal Details Page:
Overview: Key contacts, proposal dates, comments, and important deadlines.
Financials: Room rates, event space rental costs, F&B costs, and other financial details (if available).
Room Block: The number of guestrooms proposed by room type by day
Event Space: View the
Questions: Answers to any of your questions are included in your RFP.
Concessions: Details on special offers, comps, or additional incentives.
Contracts: View or download draft contracts provided by the hotel.
Attachments: Download supporting documents (floor plans, menus, etc.)
Tabs showing the different sections of a proposal: Financials, Meeting Space, Contracts, and more.
Understanding the Proposal Activity Timeline:
The Proposal Activity section (right-hand side) shows a timestamped log of all updates for this proposal, including when the RFP was received, reviewed, assigned, and officially submitted.
You can use this timeline to track progress and see which contacts have taken action.
Proposal Activity Timeline showing when the proposal was received, reviewed, and updated.
Adding Internal Proposal Notes
You can also add internal proposal notes by clicking the Proposal Notes button at the top right of the page.
Only internal team members can view Proposal Notes. Hotels do not see these comments.
Internal Proposal Notes panel is located at the top of the Proposal Details page.
Internal Proposal Notes panel, where team members can add comments.
Taking Actions on a Proposal:
At the top of the page, you can:
Begin Contracting: Starts the contracting process with the given hotel.
Decline Proposal: Remove the hotel from consideration.
Add to Shortlist: Bookmark the proposal for comparison.
Download: Save a PDF copy of the proposal.
Action buttons are located at the top of the Proposal Details page.
Frequently Asked Questions:
Where can I see a hotel’s comments or payment terms?
These are listed in the Overview tab under “Hotel’s Comments.
How do I download a proposal or contract?
Use the Download button or visit the Attachments/Contracts tabs.
Can I see who submitted or updated a proposal?
Yes. The Overview and Proposal Activity timeline shows all contact info and activity.
Related Articles:
Tracking Your Hotel Proposal Responses
Comparing Hotel Proposals
Managing Your Proposal Tracker
Need Help?
If you have questions about using the RFP dashboard, click “Contact us” below or use the Help widget to reach our team.