The Taxes & Fees tab in the proposal builder displays the rates saved in your property's Proposal Settings. Fields in this tab can't be edited on the RFP itself, instead to add or change a rate, update your defaults first.
Updating a Tax or Fee Rate
In the Taxes & Fees tab of the RFP, click Edit Defaults.
Add or update the rate in your Proposal Settings and save.
Go back to the RFP and click Reset to RFP Defaults.
Why the reset step matters: Each RFP uses the defaults that were saved when it was created. Clicking Reset to RFP Defaults updates the RFP with any changes you've made to your defaults since then. If you skip this step, the RFP keeps its original rates.
Guestroom Fees
Resort/Amenity Fee ($)
A flat per-night fee some hotels charge guests for property amenities (pool, gym, Wi-Fi, etc.), separate from the room rate. Enter the dollar amount per room, per night. Leave blank if your property doesn't charge one.
Room Tax (%)
The government-imposed tax applied to the guestroom rate (state/local occupancy or lodging tax). Enter as a percentage.
Adding Custom Taxes & Fees
If your property charges a tax or fee that isn't covered by the standard fields, add it as a custom line item under Proposal Settings → Taxes and Fees → Additional. Custom taxes and fees can't be added on the RFP itself.
Name the fee and enter it as either a flat dollar amount or a percentage.
It will appear on new RFPs automatically. For an RFP that's already open, click Reset to RFP Defaults to bring it in easily.
Once applied, it behaves the same as the built-in fields: it's applied to guestroom charges and factored into the total cost shown to the planner.
Use this for anything unique to your property or market — a state-specific tax, a resort assessment fee not covered by "Resort/Amenity Fee," etc. — rather than folding it into an existing field.
Event Space Taxes
Service Charge (%)
The mandatory charge added to food & beverage and/or event space costs, typically distributed to service staff. Enter as a percentage.
Service Tax (%)
The tax applied specifically to the service charge, where required by local law.
F&B Tax (%)
The tax rate applied to food and beverage charges.
Room Rental Tax (%)
The tax rate applied to event space/room rental charges.
Why these are separate: Service charge, service tax, F&B tax, and room rental tax can differ by jurisdiction and by charge type. Entering them individually lets the system calculate an accurate F&B Estimate for the planner rather than a rough bundled number.
Rates
F&B Min. Rate ($)
The minimum food & beverage spend required to hold the event space for the date range in question.
Room Rental Rate ($)
The flat rental fee charged for the event space itself, independent of F&B spend.
Event Space on Hold?
Indicates whether this is your first, second, etc. option on hold for the space — relevant when a venue is holding the same space for multiple inquiries.
Group Terms
Rebate Per Room Night ($)
An amount paid back per room night booked, if your property offers this as a group incentive.
Commission Rate (%)
The commission percentage paid on the booking, if applicable.
F&B Estimate: This is calculated automatically from your Rates and Tax entries above — it's not a field you fill in directly. If the estimate looks off, check your Service Charge, Service Tax, and F&B Tax defaults in Proposal Settings, then click Reset to RFP Defaults on the RFP.